Contracts

Dawson County’s Purchasing Department manages all vendor related contracts approved by the Board of Commissioners and/or the County Manager. The County Clerk is the Official Record of the Board of Commissioners.

The Dawson County Enabling Legislation mandates all standard service contracts must be terminated at the end of each calendar year. To allow for convenience, agreements typically have the option of automatic renewals for an additional one (1) year term as referenced in the original solicitation and/or executed contract. Each contract will include a termination for convenience clause. Per the Dawson County Purchasing Ordinance, a commodity contract may have a maximum of the initial contract period and two (2) one-year renewal options and a service contract may have a maximum of the initial contract period and four (4), one-year renewal options.  Multi-year agreements may be re-solicited, after renewals have been exhausted, upon request of the department(s) that utilize each contract.

One-time commodity buys or service will not contain renewal options. At such time that the one-time buy commodity or service is needed, the scope will be re-solicited via a formal process, as directed in the Purchasing Policy Ordinance.  

Contracts are recorded within the Vendor Registry.  Multi-year contracts for commodities and services are bid out the year prior to expiration.  If you would like to receive notification when one or more of these contracts are solicited, please register as a vendor.

A contract quick reference list can be found at the bottom of this page. 

If you have any questions regarding contracts, please contact Melissa Hawk, Purchasing Manager at 706-344-3501 or mhawk@dawsoncounty.org.

A Purchase Order (PO) is another form of a contract between the Dawson County Government and the supplier for any combination of goods/labor/services.  The PO is used for financial purposes to encumber funds.  In addition, the PO may also be used to establish minimum contract terms.  The terms, conditions, and specifications of a solicitation document and award document will be incorporated into any contract between the Dawson County Government and the supplier for any combination of goods/labor/services as a result of the solicitation.  Types of solicitations include, but not limited to, a formal and informal request for quotes, sealed invitation for bids and request for proposals.